As a general rule, every company constantly works on improving their business and the efficiency of its employees. This is true regardless of the line of work the company is in, how successful it is, or what their revenue is. Plus, the competition on the market can be really tough especially due to the advancing technology.
In this article, we are going to discuss human resources software. You are surely familiar with this piece of technology and are probably aware of some basic benefits that it brings. However, here, we are going to focus on non-profit organizations and tell you why you have to implement this software in your NPO’s business.
1. Improved applicant tracking
Let’s begin with something quite obvious. Regardless of the type of NPO, you probably have numerous workers and even more volunteers. Still, you cannot allow everyone to join your organization, meaning that they have to provide you with a resume and some other kind of documentation. You probably accept hard copies, which is okay to a certain degree, but as you have realized, these mean a lot of work for you. Someone has to go over all those papers right?
Well, when you implement this software, it will be much easier to organize and analyze all applications. This will not only save you a lot of time but at the same time, it will increase your efficiency, meaning that you will be able to sort all the documents and decide which of those people are the right fit for your organization.
2. Boost the organization of everyone involved
This software allows you to easily make a plan for every day of the week, and call employees and volunteers accordingly. It means that the overall organization of your company is going to improve greatly because you will be able to create schedules effortlessly, and you will know how many people you need for each event.
Furthermore, this means that you won’t overstaff certain charities and have numerous people wasting their time there when they could be doing something else. Obviously, this also signifies that the hourly productivity will be increased since everyone will know what tasks they have to complete, and there won’t be anyone in their way.
3. Manage all the records
Nowadays, access to information is of crucial importance. If you cannot find the specific info you need in a few minutes, it can be bad for you. Plus, in this era of technology we live, there really is no excuse for this type of delay.
This is an issue that this type of software completely eliminates. Since it available to you at any moment, and due to the fact that it is easily accessible, it will only take a few clicks for you to find whatever detail you are looking for.
In addition, you will be able to see who is at your disposal on a certain day. This is especially important when it comes to volunteers since they do not work exclusively for you, but have their full-time jobs and families to take care of, which means that they are not available to you at any moment. Since this software stores all the records, it will enable you to understand who can assist you on certain days and in certain situations.
4. Automate some tasks
Just like with any other type of company, running a non-profit organization consists of completing certain tasks that repeat every month. This can include everything from payrolls to calculating all the expenses. Normally, this is something that would take a lot of your time, but nevertheless, it is something that has to be done every few weeks, and something that cannot be avoided and eliminated.
Still, the great thing about this technology is that it can automate all these tasks. We cannot stress enough how crucial this benefit is, because the bottom line is that it will save you and your workers a significant amount of time.
5. It is easily accessible
Human resource software such as the CIPHR HR solutions one is stored on a cloud, meaning that you can access them at any time and from any location. This means that you can grab any device you find in your close vicinity, and with just a few clicks, you will sign up, and find the information you need.
This is extremely beneficial today when a lot of people have the option of working from home, or while they are on the road. Plus, if there is some big charity event approaching, you might have to work overtime. However, this doesn’t mean that you will have to spend the night in the office. Simply put, all the data you need will be on this cloud, so it is up to you to decide when and where you want to complete all the necessary tasks.
6. Increased communication
One of the significant elements of today’s business world is communication with the employees. Due to all the technology, things can rapidly change, and it is of utmost importance to be able to communicate with people you work with. Maybe some problem occurred that needs to be fixed as soon as possible, or your work has been affected in any other way.
Whatever the case is, the program has a special feature that allows you to send group messages to all your employees and notify them about the news. Let’s face it, this is another thing that is going to greatly improve their efficiency because it will enable them to start working on the matter almost immediately.
7. It is cost-effective
This is another matter that most people are curious about. When we say that people want to cut costs and save some money, it is true for any kind of business. There are multiple ways that this software aids you in reaching this goal.
Firstly, the staffing is probably your biggest cost. We have already mentioned, you can automate numerous processes, which means that your employees will be able to focus on completing other important tasks, and eventually earn you more money.
Finally, with this type of technology at your disposal, you will have a clear, and most importantly, accurate report of all the expenses of your organization. We know that many of these cannot be eliminated, but when you have a clear perspective, you will be able to plan for the future and find different ways to cut costs, and at the same time, increase your revenue.